Manual data entry

Rent Fetch allows you to manually create and manage properties, floor plans, and units through the WordPress admin interface. It is critical that all items have appropriate IDs assigned to maintain proper relationships between properties, floor plans, and units.

Important Notes About IDs

• Property ID: A unique identifier for each property (e.g., “p001”, “property123”)
• Floorplan ID: A unique identifier for each floor plan (e.g., “fp001”, “1bedroom”)
• Unit ID: A unique identifier for each unit (e.g., “u001”, “101”)

Floor plans and properties are connected through the Property ID field, and units are connected to floor plans through the Floorplan ID field. These relationships are essential for proper functionality.

Adding Properties

1. Navigate to Properties > Add New in the WordPress admin menu
2. Enter a title for the property (this will be the public display name)
3. In the Property Identifiers metabox:
   • Property ID (required): Enter a unique identifier for this property
   • This ID will be used to link floor plans to this property
4. Fill in other property details as needed (address, contact info, images, etc.)
5. Publish the property

Adding Floor Plans

1. Navigate to Floor Plans > Add New in the WordPress admin menu
2. Enter a title for the floor plan (e.g., “1 Bedroom, 1 Bathroom”)
3. In the Floor Plan Identifiers metabox:
   • Property ID (required): Enter the Property ID of the property this floor plan belongs to
   • Floorplan ID (required): Enter a unique identifier for this floor plan
   • After saving, you’ll see a link to the associated property
4. Configure floor plan details (beds, baths, square footage, pricing, etc.)
5. Add floor plan images if available
6. Publish the floor plan

Adding Units (Optional)

Units represent individual rental units within a floor plan. While not always required, they provide detailed availability and pricing information.

1. Navigate to Units > Add New in the WordPress admin menu
2. Enter a title for the unit (e.g., “Unit 101”)
3. In the Unit Identifiers metabox:
   • Floorplan ID (required): Enter the Floorplan ID this unit belongs to
   • Unit ID (required): Enter a unique identifier for this unit
   • After saving, you’ll see a link to the associated floor plan
4. Configure unit details (availability, pricing, amenities, etc.)
5. Publish the unit

ID Assignment Best Practices

• Use consistent naming conventions (e.g., all property IDs start with “p”, floor plans with “fp”, units with “u”)
• Ensure uniqueness – no two items of the same type should have the same ID
• Match external system IDs when possible (if syncing with property management software)
• Document your ID scheme for future reference

Relationship Verification

After creating items, you can verify relationships:

• Properties show linked floor plans in the admin columns
• Floor Plans display the associated property link
• Units show the associated floor plan link

Troubleshooting

• If relationships don’t appear, double-check that IDs match exactly (case-sensitive)
• Save and refresh the page after entering relationship IDs
• Use the admin columns to quickly identify missing relationships

Alternative to Manual Creation

Instead of manual creation, consider using Rent Fetch Sync to automatically import properties, floor plans, and units from supported property management platforms (Yardi, Entrata, Rent Manager). This eliminates the need for manual ID assignment and relationship management.